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Option 2   Web-based Mental Health / Counselor Billing

With this option:

-You must have Internet access at the office and/or at home.

-You can expect a very low initial investment. You may expect to pay a $100 set up fee per provider and may be able to use a free months trial of the web based software subscription to get started.

-You have a very low cost for the software. You pay a low monthly software subscription (for example there are free temporary options and paid options that may be less than $30 per month) to one of the web-based services.  $30 per month is much less than the combined cost of software maintenance and clearinghouse fees for most PC based billing software.

-You may use the service from any computer with Internet access.

-You may be able to use a mobile phone or device such as a Blackberry to use the service.  You can have all your client's contact information easily and immediately available to you on your cell phone or PDA, almost anywhere you go.   

-You may have immediate access to data and can print your own reports or statements, or enter any of your own charges if you prefer, at any time you wish.

-Billers we refer you to can recommend to you a service designed especially for therapists, which you can easily learn with minimal computer skills or technical knowledge.  You can easily moniter your accounts receivable, number of visits, cash flow and earnings of the practice. You can do any part of the billing that you might prefer to do yourself, such as occasionally printing a walkout statement for a client at the time of service. 

- Your data is protected and backed up by the web based service.

-You, your biller, your receptionist, or any other authorized user can access the data at the same time without having to network computers in your office.

- Authorization tracking can be provided within the web-based system to help you make sure you get the necessary authorizations to get paid.

- No one has access to  your computer except you.  Your biller and you each log into your database on a web based service provider's website. There is no need to give your biller access to your computer.

- The biller does those tedious, time consuming tasks therapists usually don't like to do: the time consuming data entry, claims filing and repeated follow-up on rejected/denied claims.  We can save you many hours of your time, so you are free to see more clients, make more money, and enjoy creating your ideal practice. 

-Your claims are filed electronically with most insurance companies.  So you get paid as soon as possible

This medical billing referral service is in the process of being revised, due to lack of time as I run my own practice. Currently I am only making referrals to one biller, Cindy Dicara, who has done work for me and whom I have also consistently received good reports from other therapists in prior surveys.

You can reach Cindy at Patient Medical Claims Assistance LLC, 1-888-653-3933 ext 506. Or email her at


"I have been in private practice over ten years and have learned the hard way how to get medical billing done. I found a better way to get my mental health billing done, and I'm willing to share...." 


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